Making tax digital

Making Tax Digital (MTD): What It Is and What It Means for UK Businesses

Making Tax Digital (MTD) is a major UK government initiative introduced by HM Revenue & Customs (HMRC) to modernise the tax system. Its aim is to make tax administration more efficient, reduce errors, and help businesses keep better records by using digital tools.

Since its launch, MTD has already affected VAT-registered businesses and is being extended to income tax. Understanding how it works is essential for sole traders, landlords, partnerships, and companies across the UK.

What Is Making Tax Digital?

Making Tax Digital requires taxpayers to:

Keep digital records of income and expenses.

Use compatible software to maintain those records.

Submit tax updates electronically to HMRC through that software.

Follow digital links between systems rather than manual copy-and-paste.

The goal is to replace paper records and manual tax returns with real-time digital reporting.

MTD for VAT

MTD for VAT became mandatory for most VAT-registered businesses in April 2022, regardless of turnover.

Affected businesses must:

Keep VAT records digitally.

Use MTD-compatible software to submit VAT returns.

Ensure data flows digitally from source records to submission.

This can be done through accounting software such as Xero, QuickBooks, Sage, or bridging software that links spreadsheets to HMRC’s systems.

MTD for Income Tax Self Assessment (MTD for ITSA)

MTD is being expanded to cover income tax for self-employed individuals and landlords.

Under MTD for ITSA, those within scope will need to:

Keep digital records of business or property income.

Send quarterly updates to HMRC.

Submit an End of Period Statement (EOPS) for each business.

Make a Final Declaration to replace the traditional Self Assessment tax return.

This represents a significant change from the current annual reporting system.

Who Will Be Affected?

MTD applies in stages:

VAT-registered businesses – already in scope.

Sole traders and landlords – based on income thresholds under the MTD for ITSA rollout.

Partnerships and companies may be brought in later.

Businesses below the threshold or with special circumstances may qualify for exemption, such as due to age, disability, or lack of digital access.

Benefits of MTD

While the changes require adjustment, MTD offers several potential advantages:

Fewer mistakes from manual calculations and re-keying.

Up-to-date tax estimates during the year.

Better financial visibility for business owners.

Simpler compliance over time.

Improved record keeping for audits and reviews.

For accountants and advisers, MTD also enables more real-time support for clients.

Challenges and Things to Prepare For

Some businesses may face initial difficulties, particularly if they currently rely on paper records or spreadsheets.

Key challenges include:

Choosing suitable software.

Learning new systems.

Keeping records up to date.

Managing quarterly reporting deadlines.

Early preparation is essential to avoid penalties once MTD becomes mandatory.

How Businesses Can Prepare

To get ready for Making Tax Digital, businesses should:

Review how records are currently kept.

Move to MTD-compatible accounting software if not already in use.

Ensure bank feeds and expense tracking are set up.

Speak to an accountant or tax adviser about compliance.

Train staff where necessary.

Sign up for HMRC’s pilot schemes if eligible.

Accountants can also register as agents to manage MTD submissions on behalf of clients.

Conclusion

Making Tax Digital represents one of the biggest changes to the UK tax system in decades. Although it requires new processes and technology, it also offers opportunities for better financial management and fewer errors.

Businesses that prepare early and embrace digital record keeping will be best placed to benefit from the transition, while avoiding compliance problems in the future.

Get MTD-Ready Today

If you want expert guidance, software support, or complete digital bookkeeping, we’re here to help.

SH’s Accounting & Bookkeeping Ltd

📞 07962270599

🌐www.shsbookkeeping.co.uk

[email protected]